As an entrepreneur, you understand the incredible importance time holds. When there are a million things to do, time is a precious commodity that cannot be purchased with the company card. Therefore, aspiring business leaders need to create a schedule for themselves in order to make their time not only productive but manageable as well. The following includes a list of ways you can begin to accomplish this very goal.
Although most new companies tend to have smaller staff within their organization, there is one position that you should consider adding to your team. This position is the office manager. The office manager takes care of all the little things that can take over your day. These would include overseeing your staff’s payroll, observing workflow, creating and approving filing systems, and dealing with common office problems. Having an office manager can greatly free up your schedule and allow you to focus on the bigger picture without missing out on what’s going on in the office.
Set Aside Focus Time
Studies have shown that mornings are the most productive time for people. This is the time when they are the most energetic and focused. Therefore, it is only right that you set aside time for yourself to focus on the core items of your business. This means answering and creating emails, calling back clients and vendors, and any other tasks that need a deep time of focus.
Innovations in technology have allowed many of us to focus on the important things without having to sacrifice quality. As an aspiring entrepreneur, you might not have the manpower to take care of every customer’s concern that comes through your website or office. This is where automation comes in. Bots are a form of automation because they allow companies to answer customer concerns without having to interact with them manually. Make sure to utilize this function within your business in order to concentrate on growing your company and taking better control of your daily schedule.
Designate Time Slots
As the saying goes, just because you’re busy doesn’t mean you’re actually accomplishing anything. It can be easy to confuse busy work with productivity when you are constantly jumping from task to task. The best way to approach this issue is to take a chunk of your tasks and divide them into time slots. How long should your time slots be? According to data, we can be productive if we slice slots into uninterrupted 90-minute intervals. Thus, it is recommended for you to divide your daily tasks into 90 minutes each to achieve the most effective results.
Hire and Delegate
The hiring process within any business can be long and tedious. Therefore, many business leaders are now understanding the importance and necessity of delegating their hiring process to third party hiring companies. You may see an advantage to finding assistance with third party services as they can provide you with the ability to not only focus on other areas of your business, but also bring you the best people possible. These companies handle your candidate’s application, interview, and other smaller duties such as obtaining their personal information or contacting them regarding issues with their hiring process.
Overworking, burn out, whatever you want to call it the fact is that this is a very real problem in business. New entrepreneurs tend to be plagued with this issue the most as they believe that constantly being on the clock will get them to the top faster. However, many successful entrepreneurs today state that working too hard is often the cause of many companies going under. This is because when you are tired and frustrated, you’re going to begin to make mistakes. Overworking yourself is a sure-fire way to not only have your health deteriorate but also the business you’ve worked so hard to build. Some of the ways to begin decompressing stress are by giving yourself a time-out. This means you stop refreshing emails, send your calls to voicemail, and walk away from your computer. You may do this in blocks throughout your day or simply at a certain time when you leave your business for the day.
Wake Up Early
You might be telling yourself that you already wake up early, but this might just be for you to get ready for work. Many successful business leaders from around the world highly recommend waking up as early as 5 a.m. This means that you don’t wake up worrying about getting the kids or yourself ready or getting to work late. Instead, use this time to get a workout in. Working out early in the morning might not sound like the most relaxing of activities, but many business leaders attest to its benefits. Not only are you meeting your health goals, but working out is proven to provide you with additional energy throughout your workday.
As an entrepreneur, you are not accustomed to throwing away all your plans to dedicate yourself to unforeseen issues. However, this does not mean you should abandon the act of planning your day ahead of time. As the saying goes, if you fail to plan, you plan to fail. Even if you see things going off course, you must always plan items for the day ahead that need tending to. This allows you to hit your daily goals and still have the flexibility to change plans on a whim.
Leave a Blank Spot
Earlier, we spoke about the importance of creating a plan. Although that is highly recommended, one of the best things you can do in order to make your schedule that much more manageable is to leave a blank spot. Placing 30 minutes to an hour blank spot will allow you to take care of any new challenges, and trust us, you will have them. Utilizing this approach will no doubt help you manage your day-to-day surprises that much better.
Taking on the life of an entrepreneur can be a very challenging and often frustrating journey to put yourself through. A critical factor to consider is the importance of time and maintaining a schedule. With the right approach and execution, you can begin to create a much more manageable schedule that will provide you with the long-term success you desire.
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